Public Forum

In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of thirty (30) minutes of public participation will be permitted at each meeting. Each person addressing the Board will give his/her name and address. If several people wish to speak, each person will be allotted three (3) minutes until the total time of thirty (30) minutes is used. During that period, no person may speak twice until all who desire to speak have had the opportunity to do so. Persons desiring more time should follow the procedure of the Board to be placed on the regular agenda. The period of public participation may be extended by a vote of majority of the Board.

Other items

Adjournment

MINUTES BIG PINE ELEMENTARY ACADEMY BOARD OF DIRECTORS MEETING

May 18, 2009 6:00 P.M. Call to ‘Executive Session.’ 6:00 -6:50 P.M.

WELCOME:

The regular meeting was called to order at 6:57 p.m. by President Phillip Hughes.

PLEDGE OF ALLEGIANCE:

ROLL CALL TO ESTABLISH QUORUM:

PRESENT: Ruth Fidler, Phillip Hughes, Father Tony Mullane, Patricia Kramer and Andy Smyth.

ABSENT: Doug Bell

APPROVED: Agenda with the request to ‘table the By-Laws’ until June meeting.

EDUCATIONAL IMPACT: The introduction of Mrs. Kimberly Thompson, 5^th grade Science Teacher and her student participants was presented by Cathy Hoffman. Displays and verbal presentations by the students were offered to the board, parents and guests in attendance.

ADMINISTRATIVE REPORT: An informal Administrative report was given by Cathy Hoffman, beginning with daily activities conducted here at Big Pine Academy…the Principal’s ‘meet and great’ time with the children in the cafeteria each morning; introduced the 4^th and 5^th grade teachers and offered up-dates on their programs; introduced Merlou Robinson and addressed her ‘enrichment programs,’ introduced Delia Girard and noted how the children are responding to her guidance and he efforts to challenge the students ‘to succeed.’ Complimented the support staff, Steve Cababe and his food service/tuition billing efforts; spoke of the pamphlet addressing the ‘expectations of children.’ Informed the Board of the services being rendered re: occupational therapy, physical education and speech therapy. Noted that Hazel Hartman, Budget Director, is currently working on the 09-10 proposed budget preparations.

Reported that the ‘numbers’ were looking good for 09-10; applications for 6^th grade teacher position still active; policy reviews presented to the board re: attendance and pediculosis (head lice.)

Board member Andy Smyth questioned status of ‘delinquent tuition payments’ and enforcement of ‘school uniforms.’ Executive director responded that actions/guidelines have already been put in place Question was presented as to whether MCSD had policy in place regarding attendance. Response: Cathy noted that the MCSD does not enforce attendance requirements re: elementary students. Addressed the number of days some of our students have missed this year. Added that VPK funding is

Page 2:

affected by student absences They are however, she commented, allowed to have 3 unexcused absences.

Board Member, Patricia Kramer questioned “how do you discern excused absences? Stated that we need to address new policy – positive ways to promote new policies in a productive way, and to educate the parents – include these policies in the handbook. Response by Cathy: All of the excused absences are not delineated…can’t make parents accountable…some directions offered – can keep students after school, etc. Need to revisit our handbook, emphasize the importance of these issues, review Charter School regulations.

Board Member, Andy Smyth, stated that, “in light of the instances that arise and Big Pine Academy does not have a policy of their own, that BPA will follow the Monroe County School District’s policy until BPA develops the policy being considered.”

PTO UPDATE:

In the absence of a PTO spokesperson, Hazel Hartman, gave a report on the participation and efforts put forth by members of the PTO that assisted in the Mini-Kid’s Karnival sponsored by the Big Pine and Lower Keys Rotary, providing food and beverages as well as participating in setting-up/taking down equipment needed for the event. Added comments by Betty Ripkey re: Sunwise Program that she enrolled BPA in and made available to teachers/staff via an email communication.

BOYS AND GIRLS CLUB REPORT:

Presented by CeCe Williamson reporting that she just returned from a conference in Atlanta, where she accepted an award for ‘collaboration’ of her Boys and Girls Club programs. Noted that the summer program would begin June 15^th, and that BPA students will be picked-up and dropped off at a various locations in Key West for all day programs. They will leave Key West at 4:00 p.m. and return to BPA. Fee $85.00 per week, for the 1^st child and ½ of the fee for the 2^nd child. Reason for the fee is the reduction in funding. Her program will include Sugarloaf School this summer.

APPROVED: The minutes of the March 9, 2009 meeting, but to ‘strike out the concern of voting issue, #11.’

APPROVED: The minutes of the April 20, 2009 meeting as presented.

APPROVED: The financials ending March 31, 2009 as presented.

APPROVED: The appointment of Melissa Penquite to the Board of Directors.

APPROVED: The ‘Public Participation Policy’ with the deletion of the sentence, “When you submit items for the agenda, you and other speakers will be invited to sit at the board table and address the board members.” Change the sentence: “Discussion limit (from 10 minutes) to 3 minutes, unless the board agrees to extend the time.” Change section (a) to read: Notify the Executive Director a minimum of 5

Page 3:

work days before the board meeting when the item is to be considered.” Delete the sentence: “Requests must reach the board secretary by 4:00 p.m. the previous Monday (meetings are usually on a Monday.)”

TABLED: Approval of Conflict/Grievance Policy.

TABLED: Approval of By-Laws Update

APPROVED: Contract with Oropeza and Parks for the mandated audit of the 2008-2009 school year.

APPROVED: Renewal of the ‘Line of Credit’ for Big Pine Elementary Academy.

APPROVED: Renewal of Liability and Property Insurance (Fire) for Big Pine Academy.

INTRODUCTION/STATEMENTS: By parents interested in being considered as new board members – President entertained comments from Mr. Drew Haggard who has indicated his interest in the board vacancy position. A verbal biography and personal comments confirming his interest in the vacancy was given by Mr. Haggard.

DISCUSSION: Following a brief discussion – it was suggested that approval of By-Laws be considered at the next board meeting.

PUBLIC FORUM: Question by Mrs. Teresa Boski regarding a ‘No Nit Policy?’ Response: Draft will be presented at the next board meeting.

QUESTION: Presented by Patricia Kramer, requesting an ‘update on the School Improvement Plan’ in August. Response: Waiting for replies requesting additional housing plans for 2009-2010; I.T. plan report given by Cathy Hoffman.

APPROVED: To adjourn at 9:35 p.m.

Respectfully submitted,

Father Tony Mullane

____________________________________________________________________________

Board of Education Meeting Agenda

April 20, 2009 – 6:30

Call to order

Pledge of Allegiance

Roll Call to establish Quorum

Approval of Agenda

Presentation from Key West Botanical Garden -Carolann Sharkey

Administrative Report from Cathy

Update from PTO

Approval of minutes of March 9, 2009 meeting

Approval of resignation of Jimmy Schmidt, BOE member

Public Forum

Other items

Executive Session

Adjournment – Next meeting will be May 11, 2009

MINUTES BIG PINE ELEMENTARY ACADEMY BOARD OF EDUCATIION

APRIL 20, 2009 TIME: 6:30 P.M.

WELCOME: Board President, Mr. Phillip Hughes

PLEDGE OF ALLEGIANCE TO THE FLAG

CALL TO ORDER: Present: Andy Smyth, Patricia Kramer, Father Tony Mullane, Ruth Fidler, and Phillip Hughes. Absent: Doug Bell Noted: Jimmy Schmidt tendered his resignation, the resignation appears as an action item on the agenda for this meeting.

A QUORUM WAS DECLARED PRESENT

OTHERS IN ATTENDANCE: Cathy Hoffman, Hazel Hartman, members of the teaching staff, parents, Boys and Girls Club representative, CeCe Williamson and guest speaker, Carol Ann Sharkey.

APPROVED: Agenda with addition: That being in reference to the presentation of a prepared draft: “Development of Public Participation” for review and discussion by board members. Action to be considered at a later date. Moved to item #11. (See attached)

PRESENTATION: Guest speaker, Carol Ann Sharkey, representing the Key West Botanical Garden, Key West, addressed the board and guests, with information on the Botanical’s Garden’s educational programs. Elaborated on the science classes now being offered to schools. Reported that Monroe County School District reimburses transportation costs to the schools that schedule various programs offered at their facility.

ADMIINISTRATIVE REPORT: Subjects covered: announcing that Big Pine Academy is in their 4^th – 9 weeks of the 08-09 school term and that testing is over! Reported on the impromptu music program provided at the last assembly and the positive reception received by parents and visitors in attendance and that Merlou Robinson and Delia Girard served as guest speakers at the Big Pine and Lower Keys Rotary with the subject being the ESE and guidance programs, special needs and gifted, offered at our school. Reported that the offer of the ‘wind turbine pilot’ that was introduced by Duncan Mathewson at the April 9, 2009 meeting, was being withdrawn for Big Pine Academy as it was determined that the a/c unit that was being considered for the installation would be too large/heavy for our roof, therefore being earmarked for a larger building within Monroe County School District. Reported that she has been in touch with Ileana Ros-Leithen and President Obama in reference to the ‘American Recovery Re-investment Act. Spoke of Merlou Robinson and Kelli Berger’s, SEE grant they received which includes plans to take the children on field trips to the turtle hospital in Marathon, and conduct student participation programs as part of their ‘Turtle Symposium’ during the next two weeks; also reported that Tina Sizing(4^th grade teacher) and Kim Thompson (5^th grade teacher) have been changing class

Page 2:

with the intent to introduce 4^th grade students to science methods being taught the 5^th grade and that 5^th grade students would experience social studies methods being taught to 4^th grade students…… noted that these students have also been invited to visit the Navy base in Key West and will tour the hurricane center…… called board members attention to the issue of putting an attendance policy in place at the elementary level…… will have some ‘draft’ language for the board to review,….looking for implementation in the 2009-2010 school year,…. Mrs. Hoffman reported that we already have 17 students enrolled for VPK next year, responded to a question as to maximum enrollment and it being still at the #18… reviewed VPK reimbursement guidelines, touched on the subject of tardiness and how our school Planning for the Kindergarten Round-up is being initiated by Mrs. Berger, the enrollment will take place on May 12^th, through-out the school day. Parents are invited to visit the Kindergarten classroom and will be able to enroll their children during that time;.. Our school continues to receive donations of computers, the last being from the offices of the ‘Border Patrol’…they would be used as ‘stand-a-lones’ as they cannot be interfaced with our district computer internet. Thank-you’s went out to Cathy Hoffman, staff and Father Tony Mullane, for the readings to our students, introducing the “Pennies for Peace Program’ Accolades were offered for Betty Ripkey for her part in the administration of the ‘Pennies for Peace Program.’ This program is a culturally based service project which encourages donations of ‘pennies’ from our Big Pine Academy students and staff, with proceeds used to build school in Pakistan and Afghanistan.

PTO UPDATE: There being no designated representative for the PTO represented, Mrs. Hoffman reported on the plans of the PTO to develop a ‘green classroom’ at Big Pine Academy….Noted that our school PTO and some staff members will be ‘parking cars’ for the 7 mile bridge run…the opportunity to generate $900. The sharing of this project was given by Duncan Mathewson who has served this parking assignment for several years and has donated to BPA plus $100 as a personal donation. A report was added, by Hazel Hartman, reporting on the upcoming ‘mini-kid’s carnival’ scheduled for May 17^th, that the event, sponsored by the Big Pine and Lower Keys Rotary, in cooperation with the Big Pine Academy, will be held at our school playground and that the PTO had agreed to handle the food/refreshment booth for this fun day. Shared that preparations are underway for inflatable amusements, remote control car racing, mini-golf activities, face-painting and crafts.

APPROVED: Moving item #8, ‘Approval of the Minutes from of the March 9, 2009 meeting,' to Item #12, under Executive Session, table- ling it for discussion.

APPROVED: Resignation of Jimmy Schmidt as a Big Pine Academy Board Member with regret and appreciation of his service rendered.

PUBLIC FORUM: Question from parent, Mrs. Cheryl Schuberg, regarding the status of the question offered at the April 9, 2009 meeting, re: the status of the ‘SAC committee and Grievance Committee.’ Response was directed to Cathy Hoffman, as she had previously clarified the ‘ SAC committee information’ to the board. She stated that, “Big Pine Academy Board of Directors’ in it’s- self is the SAC Committee and Grievance Committee…at the same time. In reference to the Grievance Committee,

Mrs. Kramer, Board Member, reported that the board at their ‘retreat’ have worked on a ‘draft’ regarding this policy issue and that upon review of same, will vote on its approval at the May meeting.

Boy’s and Girl’s Club director, Mrs. CeCe Williamson reported on the various programs being conducted at the Big Pine Academy site. Announced programs on ‘Drug and Alcohol’, Computer Club, appointment of local business people to serve on a newly developed ‘Advisory Board.’ Commented on a recent award received from the Boys and Girls Club of America in which Big Pine Boys and Girls Club won 1^st. place recognition identified as a ‘Diversity Award ‘ based on activities conducted here at this site. Addressed the fund drive sponsored by the Boy’s and Girl's Clubs of the Keys, to be held at Margaritaville in Key West on Mother’s Day. This being one of the ‘major fund drives’ conducted by this organization.

Question by Mrs. Betty Ripley regarding the quality of the status re: hiring of an ‘IT Teacher’ – and looking for a 6^th grade teacher. Cathy reported that she has 6 applicants as of this date.

OTHER ITEMS: At this time, Board Member, Mrs. Kramer introduced the ‘draft’ that was prepared from discussion and input at the board’s retreat, to be considered as a part of the revised by-laws which presents an ‘overview’ of ‘Public Participation at Board Meetings.’ The draft offers language on how to get parents and community members involved; addressing public input at Board meetings; how to get on the Board agenda; how to comment on agenda items; and late additions to the agenda. (See attached copy of the draft.)

APPROVED: Call for an Executive Session. Time: 7:45 p.m………Adjourned at 9:10 p.m.

ANNOUNCEMENTS: Openings for solicitations of ‘board member positions’ on Weds. 4/29/09. Send ballots out at the end of May. Note: The next board is scheduled for May 18, 2009 and that new board members would take office on June 1, 2009.

APPROVED: To adjourn. The meeting adjourned at 10:12 p.m.

Respectfully submitted,

Father Tony Mullane

___________________________________________________________________________________________

Board of Education Meeting Agenda

March 9, 2009 – 6:30

Call to order

Pledge of Allegiance

Roll Call to establish Quorum

Approval of Agenda

MCSD report from BOE member Debra Walker

Administrative Report from Cathy

Update from PTO

Consent Agenda Items

Approval of minutes January 12, 2009 meeting
Approval of minutes February 9, 2009 meeting
Approval of December financials
Approval of January financials

Old Business

Approval of tuition rates for full time faculty members
Approval of increase in rental fees

Public Forum

Other items

Adjournment – Next meeting will be April 13, 2009

MINUTES MARCH 9, 2009 6:30 P.M.

The meeting of the Big Pine Elementary Academy Board of Directors was called to order at 6:37 P.M. by President Phillip Hughes. He extended a welcome to all guests, which included staff members, PTO representatives and guests.

PLEDGE OF ALLIEGIENCE

ROLL CALL VOTE TO ESTABLISH QUORUM:

PRESENT: Patricia Kramer, Doug Bell, Phillip Hughes, Andy Smyth, Ruth Fidler, and Father Tony Mullane. ABSENT: Jimmy Schmidt (Note: J. Schmidt tendered to Phillip Hughes.)

A QUORUM WAS DECLARED PRESEENT.

ADDITIONS AND/OR CORRECTIONS TO THE AGENDA:

After the Administrator’s report has been given, Mrs. Patricia Kramer, requested a ’10 minute time slot’ to enable her to present a report on ‘Education Excellence.’
In reference to the CONSENT AGENDA a request was entertained that the votes regarding the approvals and/or corrections to the financial report and minutes , be voted on as separate items.
Add as an action item to the CONSENT AGENDA a request to introduce Donna Bisbee and Melissa Penquite as prospective board members.
Discuss review of by-laws, suggest the board up-date current by-laws. Add to item#11.

APPROVED Additions and/or revisions to the agendas as presented.

ADMINISTRATIVE REPORT: Presented by Cathy Hoffman, Executive Administrator:

An announcement regarding the visit from MCSD member, Mrs. Debra Walker, was addressed. It was noted that Ms. Walker did not respond as to her attendance to tonight’s meeting and it assumed that she was unable to be here.

A report was requested from Hazel Hartman, regarding information given her by Duncan Mathewson, in reference to a ‘pilot wind turbine project.’ Information was shared by Mr. Mathewson, that it may be possible to get one of our district schools into the pilot wind turbine project being financed by the Governor’s office, to see if wind power is an effective way to cut future electricity costs. The turbine will be contained in an A/C unit for installation on the roof and therefore completely out of the way of

Page 2:

possible safety hazards with students. There would be no cost, for the turbine and installation, to the district. The Big Pine Elementary Academy has been considered, upon Mr. Mathewson’s recommendation, to be considered for the project. Our board would need to decide whether this is a worthwhile project for Mr. Mathewson to pursue any further and any ideas about how best to proceed. There was an added comment from him, that BPA would have to look into maintenance costs of the turbine, if in fact it is approved to proceed.

A second report was presented by Hazel Hartman, regarding information received from MCSD, that a FEMA award, in the amount of $12,586, has been granted in reference to losses reported at the Big Pine Neighborhood Charter School, during Hurricane Wilma, 10/24/2005. A follow-up with Ms. Sunny Booker, the Coordinator of Safe Schools for MCSD, was sent to confirm receipt of the report and requesting instructions on procedures to follow to acquire these funds.

An additional report, related information about the American Academy of Dermatology Shade Structures Grant. There are 37 grants at $8,000 each for the purchase of permanent shade structures designed to provide shade and ultraviolet (UV) ray protection for outdoor areas. Support for the project, for this particular program, is provided by Johnson and Johnson Consumer Products Company. Mention was made that there was a similar grant, which was filed by BPNCS, two years ago, and there has been no award and/or denial notification received as of this date. Contact is being made to pursue the application for this grant.

Continuation of the Administrative Report:

FCAT takes center stage this week for our 3^rd, 4^th and 5^th grade students. They will be involved in Reading and Math testing on T uesday, Wednesday and Thursday mornings. Additionally, our 5^th graders will be taking the Science portion of the test next Monday and Tuesday. Our teachers have worked very hard to prepare the students and I know that many families have worked at home also on FCAT Explorer via their computers. First and Second graders will be taking the Stanford on March 24^th and 25^th.

JOB DESCRIPTIONS: I have attached a document regarding job description that I sent out in January to each of you and have posted on the bulletin board at school. Andy Smyth requested the information again. As for developing an organizational chart, in my opinion this should suffice since we are a small school and there are no layers of administrative responsibilities.

Reported that lunch collections are doing very well. Have some concerns with PreK 3, past due tuition payments, records indicate income lower by 25%, several large outstanding amounts have been reported re: VPK Tuition receipts as well, specifically 2 large amounts outstanding, As a part of the discussion by the board.. It was suggested that meetings could be set up with parents and a committee of the board and that notices be sent to those delinquent; and Policy be developed as a follow-up to the delinquency situations with discussion regarding possible dismissal from school for non-payment, prior to the next school term.

Page 3:

VISITOR: MCSD Board member, Mrs. Debra Walker, will be in attendance on Monday evening to discuss finances with you. Each building in the district is undergoing a 15% cut in their planning. I am very pleased to say that due to the fact that we have no ‘fluff’ and have worked hard to keep costs in check; we do not have to look at cuts. Last year we finished the year with a reserve of about 10% of our budget. The budget you approved in June projected fewer students than we actually have and therefore it appears that we will again finish out the year with a healthy reserve.

I am ready to move forward with the task of hiring a 6^th grade teacher. It appears that we have a commitment of 8 of our students returning, and another new student joining our class at the beginning of the final nine week grading period. Taking into consideration the startup costs of classroom furniture, supplies, textbooks and a salary, Hazel and I are confident of the process and now basically await your blessing to move forward.

Our current staff member, Nicole Strama has informed me that she may not be returning for the first semester of 2009-2010. I will come back with a possible restructure of the VPK program and preschool program, something that would address this situation.

The teachers have begun to ask questions as to salary projections for next year. The MCSD is also beginning the process of salary projections. I would like to take myself out of the mix of salary discussions and request a salary freeze for myself for the upcoming school year. By doing so, you as a board can look forward to determine appropriate salary projections for the certified staff. I think it is important to stay close to Monroe County or even a bit above them with respect to our teachers. It may be a bit premature to do much discussing until we wait and see what the district decides to do and then make comparisons from there. This is the time of year when everyone begins to wonder what their salary will be for next year so this is not a surprise to me.

During my report we can discuss the concept of tuition rates for full time staff and the increase in rental rates. Here are my recommendations for discussion purposes. I recommend that the board set a policy that children of full time faculty members are exempt from tuition for Pre-School, and VPK wrap-around programming, effective either January 1^st or March 1^st. Aftercare could be considered separately or not considered at all. As for the increase in rental rates, I have already recommended a 20% increase effective May 1^st.

As for SAC, throughout my research I have found that there is probably not a need for us to form a SAC since our Board is in fact our ‘SAC.’ Our board functions exactly the same as building level SACS so there would be not need to duplicate that entity. We could possibly look at the addition of a teacher on theboard. Ruth served in that capacity last year but we no longer have a teacher on the board now. It might be good to look at one of our teachers to fill that need.

As for grievance committee, I recommend that we have the following levels:

Level 1 – Parent meets with the teacher to resolve the situation.

Page 4:

Level 2 – If not resolved at that level, than parent, teacher and principal meet. Meeting must be scheduled within 5 days of first meeting and be held no later than 10 days after the first meeting.

Level 3: If not resolved at that level, than parent, teacher and principal meet with Board Grievance Committee. Meeting must be scheduled within 5 days of Level 2 meeting and be held no later than 10 days after Level 2 meeting.

This is a fairly typical scenario and if the dispute involves a staff member and the principal then it begins at Level 2. The time lines allow for resolution at the local level, something imperative to the climate of the situation. Everyone also must understand that a teacher or a parent never has to come alone to see the principal or the board. They are always welcome to bring a fellow colleague of their choice into the meetings. I would recommend that 2 board members be on the Grievance committee. It is certainly my belief that at our small level the number of grievances that got to the board would be rare. Grievances are for resolution to correct a wrong, not just a disagreement. As a side note to this, I was asked how it was to be handled if a teacher felt they could not come and see me – who could they go to. My belief as the instructional leader of the building is that if a teacher cannot come to me, we have a bigger problem brewing than whom can they go to.

In closing, there are a lot of really great things happening at BPA and we seem to get bogged down with some situations that have nothing to do with kids. I am very proud of the work our teachers do on a daily basis and how they stay focused on student achievement levels and improving those on a daily basis. I have said this before – every decision we make must be based on the needs of our children. Not necessarily one or two children, but on children as a whole, and when we stay focused on that we are certain to make improvements. I hope that the baggage of gossip, “he said she said”, and micro-management from outside of the classroom doors can be put behind us and we can move forward. I receive several phone calls every week from families interested in our school and if there are openings. We need to keep focused on what is important and make Big Pine Academy the school of choice from Big Pine to Cudjoe Key!!.

UPDATE FROM PTO: PTO representative, Mrs. Ripkey, reminded board members and guests that their Annual Fund Drive at Boondocks will be held this weekend, March 14, 2009, beginning at 1:30 P.M. Many things are planned for a great project, food, mini-golf, (sponsors have been lagging a little bit), the Disney raffle, silent auction items, etc. Parents, board members and public are urged to attend. Profits from these fund drives are returned to BPA in many ways, supplies, shade structures, etc.

ADDED TO THE AGENDA: Report from Patricia Kramer re: Education Excellence:

Summarized ‘Keypoints’ by recorder, pending an attachment requested of Mrs. Kramer

to incorporate as a part of the minutes:

Page 5:

1. Make a commitment to provide computers on a ratio of 1 to 3 at BPA

2. Need an IT Specialist (Part-time or Full-Time)

3. Science proposal – create a science start-up fund

4. “Can’t leave kids fail”

At the conclusion of Mrs. Kramer’s report, Father Tony Mullane proposed that Mrs. Kramer and our Executive Director, pursue the concept – study standards, personnel and equipment.

APPROVAL OF CONSENT AGENDA ITEMS:

APPROVED: Minutes from the BPA Board meeting held January 12, 2009 as amended.

APPROVED: Minutes from the BPA Board meeting held February 9, 2009 as amended.

APPROVED: Financial Reports from December, 2009 and January, 2009 as presented.

Page 6:

OLD BUSINESS:

APPROVED: That no tuition be assessed for full-time staff children: to include: 3 year old program; 4 year (wrap-around) program; and the After-care Program with tuition set at (1/2).

APPROVED: That building rental rates be increased by 20% effective 5/1/2009 through 6/30/2010.

INFORMAL DISCUSSION FOLLOWED RE: Long Range Planning, requesting submission of suggestions and indicating they would be helpful.

APPROVED to adjourn. The meeting adjourned at 9:40 P.M.

Board of Education Meeting Agenda

February 9, 2009 – 6:30

Call to order

Pledge of Allegiance

Roll Call to establish Quorum

Approval of Agenda

Educational Impact – First Grade

Administrative Report from Cathy

Update from PTO

Consent Agenda Items

Approval of minutes January 12, 2009 meeting
Approval of December financials

Public Forum

Other items

Executive Session

Adjournment – Next meeting will be March 9, 2009

BOARD MEETING MINUTES

Welcome statements from President, Phillip Hughes.

ROLL CALL: To establish quorum:

PRESENT: Ruth Fidler, Patricia Kramer, Andy Smyth, Doug Bell, Father Tony Mullane, and Phillip Hughes.

ABSENT: Jimmy Schmidt

QUORUM: Present

PLEDGE OF ALLEGIANCE TO THE FLAG: Led by Mrs. Felicia Sury and her 1^st. grade students.

APPROVED AGENDA: Approved agenda with addition of Boys and Girls Club report as CeCe Williamson, director of the Boys and Girls Club located at the Big Pine Academy’s site was in attendance and the agenda did not reflect the agenda item to address her report.

EDUCATION IMPACT: A presentation, which was performed during the Presidential Celebration Assembly, directed by Mrs. Felicia Sury, was given by her 1^st grade students with selected readings and visuals honoring President John F. Kennedy and was enjoyed by all. Many favorable comments were offered by board members and guests in attendance.

CONSENT AGENDA ITEMS: MOVED TO TABLE: Approval of minutes from the meeting held January 12, 2009 and the December 31, 2009 financials, until the upcoming March, 2009, meeting. Comment as to the action taken, the ‘said minutes and or financials, were not received by the board members at least two weeks prior to this meeting which did not allow time for review and/or comments.’ It was also noted that the minutes submitted for approval, did not reflect ‘drafts and/or changes’ offered by some board members that were submitted by emails to the recorder and administrator, but not reflected in the minutes submitted for approval. It was noted that the understanding of the recorder was that minutes are prepared and submitted, reflecting actions of the board and changes, as heard and interpreted by the recorder, and that comments and/or corrections are to be offered either verbally or in writing, and presented to the full board for approval as corrections or additions at the next regular board meeting where a quorum is present.

PAGE 2:

ADMINISTRATIVE REPORT- Cathy Hoffman:

Reported that on February 10, 2009, the FCAT testing sessions will begin with the 4^th graders with the ‘writing portion’ of the test. Commented that Mrs. Sizing has prepared the students well and everyone is awaiting scores.

Balance of FCAT testing is scheduled for the 2^nd week of March for the 3^rd, 4^th and 5^th graders. This will be for ‘reading and math, with science added for the 5^th graders.’ Added comment that the 1^st and 2^nd graders will be taking the Stanford at the end of March.

Distributed and reported on the ‘grades for the first semester’ as requested. She reviewed the breakdown by grade with respect to grades earned for Reading, Spelling, Math, Science and Social Studies. Shared information with the board that we have a ‘reading tutor’ two days per week and speech therapist 3 days per week. Our 5^th grade teacher, Mrs. Kimberly Thompson volunteered to tutor students in math, but to date, no students have indicated they would be available.

Added report on student absences: over the first 9 weeks, we have recorded 5.3 student absences per day. During the 2^nd 9week period, it increased to 6.8 student absences per day. Most of the absences occur during the holidays…apparently for extended holiday time. Remember, in reviewing the 2010-2011 school year, Friday’s and Monday’s will be school days and the long weekends will not be available. The Monroe County School Calendar was approved, Cathy noted, she had concerns with it and had shared same with the board members, but there was nothing she could do about it, but comment!

Reported that she and Hazel met with Dan Dobrowski, Executive Director of the Boys and Girls Clubs of Florida, this week. Shared long range plans to expand to 6^th grade, 2010-2011 and that some cooperative planning will be necessary due to the fact that we would be sharing the portable they are currently occupying, during the school day for the VPK. A similar situation which we shared several years ago.

Having reviewed the increases in utility expenses, a discussion followed expressing the possibility of the need to increase the rental fee for the use of that facility. Current rental rate is $300. per month and has been in effect for several years. She shared rental costs being absorbed by other renters, now paying $50.00 per event. We are experiencing utility costs averaging 48% from September, 2007 thru September, 2008. Asking that Mr. Dobrowski suggest an equitable solution as to the rate increase, he suggested a 15% or 20% increase, at this time. Applying this increase to the incidental rentals, it would reflect an amount of $60. per day and the Boys and Girls Club to $360. per month.

At this time, Cathy asked the board to consider this increase and that she would prepare

PAGE 2:

a resolution on the Agenda for the March meeting for the board to consider.

It was further noted that our electricity, wastewater and water consumption has reflected tremendous increases. A brief discussion followed with suggestion from Patricia Kramer that a workshop on electricity usage and ideas to conserve, be considered and Doug Bell suggested that we consider putting timers on the utility meters. Phillip Hughes suggested that school volunteer C. Scherbel be asked to provide an assessment of the various systems and provide recommendations for improvements. Hughes added that we consider the concept of moving towards being an Earth Sustainable Charter School, with curricula and projects pertinent to energy technologies, as proposed at the recent Planning Workshop.

Commented that teachers will continue to focus on ‘vertical alignment of the curriculum’ during the half-day early dismissal on February 25^th. This will reflect the last professional development opportunity until the end of March.

A preliminary introduction to the ‘Pennies for Peace’ project was touched upon by Cathy, with more information to follow. There are several persons involved sharing the ‘story’ about this campaign, including Father Tony. Contributions of ‘pennies’ to build schools in Pakistan and Afghanistan. Noted that addressing Pakistan is vitally important due to the fact that there are many Taliban hiding in nearby mountains and through education

PAGE 3:

we are trying to limit the Taliban influence.

Shared that the Sunrise Rotary will repeat their annual offering of providing ‘dictionaries’ for each of our 3^rd graders. The distribution, with some photo shoots, will take place on Thursday, Feb. 12, 2009.

UPDATE FROM PTO:

A report on the upcoming plans for the Fundraiser at Boondocks, scheduled for March 14, 2009, was in ‘full swing.’ Preparation details and requests for volunteers will be presented at their next meeting on Feb. 10^th. She asked that everyone stay abreast of activities and details via email releases. This is one of the biggest fundraisers and many major projects have been and are still being funded from these fundraisers, i.e. the shade structures, playground equipment. There are many other projects the PTO would like to focus on and ‘input’ is requested. Addressed their ‘calendar of events’ that is posted for parents, board members, also that space for board minutes is provided when the approved minutes are available. Bake sales are underway on Saturday mornings, the Disney raffle is still in progress, very involved with many projects.

UPDATE FROM BOYS AND GIRLS CLUB:

An update from Dan Dobrowski and Cede Williamson that the Big Pine Boys and Girls Club facility located at Big Pine, received a 94% rating regarding the required inspections

PAGE 3:

Conducted by Wesley House, (the state representative regarding renewals of licenses) for Boys and Girls Clubs of Florida. It is imperative that the clubs meet state requirements.

Also reported that the B&G Clubs of Florida have just received a $15,000 grant which will be beneficial to the Sugarloaf School for children ages 12 to 15, to improve skills. There are 110 children at Sugarloaf that will benefit through this grant.

A BPA board member requested the number of children being served at Big Pine and CeCe responded that there are approximately 40/45 students, reflecting a little lower number this year.

PUBLIC FORUM:

A request was heard from Cheryl Shuberg, a parent of one of our Big Pine students, that she would like to see the board consider a ‘School Advisory Board’ to help parents with children with special needs. Just someone to talk to about parent concerns. She indicated that she has addressed this need with Cathy Hoffman, Principal, Merlou Robinson, ESE specialist at our school, Maria Frappiano, MCSD ESE specialist, regarding ‘School Advisory Boards.’ There was some discussion offered, referring to Sugarloaf School and that they have an Advisory Board. Just a group who would take some time with and share parental concerns, commented Mrs. Shuberg, adding the importance to ‘share’ and how would help. The PTO, President, Erica Cangemi, stated that the board needs to handle these concerns, she continued by stating that the PTO cannot handle student/parent concerns. She continued by stating that there is no way for teachers to be accountable for their reactions, incidents should be documented – that would be a good way to find out if there is repetition. A comment by Cathy Hoffman, Principal, reminded board members that all incidents are documented, followed up by parent contact, if deemed necessary. Board President Hughes suggested that a ‘SAC’ might not be the correct tool needed, and provided the parent 20 minutes to expound on her concerns so that the school would have clear direction to follow in seeking an appropriate tool/remedy as warranted.

Board member, Ruth Fidler suggested that the board should form a ‘grievance committee’ to help with these particular issues. It was added that Maria Frappiano defined it as ‘an open forum for parents.’ Added information from Mr. Doug Bell, board member, was that there is a ‘SAC’ committee at Sugarloaf and that this committee addresses grievances. Contact will be made by Cathy Hoffman, with Mrs. Terri Axford, Kelli Astin from Upper Keys Montessori Charter regarding formation of a ‘SAC’ Committees, represented by board members, Principal, matching percentage of parents, teachers?? Pursue research and present findings at the March meeting.

Discussion continued regarding ‘discipline procedures’ with parents, PTO and Principal participating. Added comment by Patricia Kramer, to review the ‘SAC’ Committee program introduced and discipline policy in effect, as parents concerns are real.

EXECUTIVE SESSION - 8:03 P.M

EXECUTIVE SESSION ADJOURNED AT 8:53 P.M

MEETING ADJOURNED: MOVED TO ADJOURN AT 8:55 P.M.

Respectfully submitted:

Father Tony Mullane, Secretary

Board of Education Meeting Agenda

January 12, 2009

Call to order

Pledge of Allegiance

Roll Call to establish Quorum

Approval of Agenda

Administrative Report from Cathy

Update from PTO

Consent Agenda Items

Approval of minutes December 8, 2008 meeting
Approval of October and November financials
Approval of Andy Tobin to be added to Honorary Board
Approval of a two year contract for Tina Sizing
Approval of a two year contract for Felicia Sury

Public Forum

Other items

Adjournment – Next meeting will be January 12, 2009

MEETING MINUTES

January 12, 2009

6:00 P.M.

CALL TO ORDER: The meeting was called to order at 6:17 P.M.

ROLL CALL: To establish quorum: PRESENT: Father Tony Mullane, Phillip Hughes, Patricia Kramer and Andy Smyth. Proxy vote was tendered by Ruth Fidler, given to Patricia Kramer. ABSENT: Jimmy Schmidt and Doug Bell .

MOTION TO APPROVE AGENDA with an additional item in reference to: Board membership training to be added.

APPROVED AGENDA: Approved agenda as amended.

ADMINISTRATIVE REPORT: Reported that things are going very well now that the school is back in the swing of things. Teachers reported very favorable that all students were ready to learn; enrollment - steady yet projected growth; lost 4 students and gained 4, with the possibility of two more student s. Four families inquired about next year – realtors are ‘talking us up” and referring families to us.

Hurricane make-up days are complete – January 20^th will be a professional day. The state department waived 2 of the make-up days which included January 20^th.

Reminder nine weeks assembly on January 23^rd. Also presidential skits, representatives from all classes, to be presented on that day.

There is a possibility of partnering with Key West school for specials’ teacher to bring us into compliance with regard to certification: Staff was asked how many Monroe County Schools are currently compliant and currently working on vertical alignment of curriculum with info to be compiled and given to each teacher and family. Note: Long Range planning session is scheduled for January 21, 2009 at 5:30 p.m., at the Ministry Center at St. Peter’s, public invited.

Gave a favorable report on the early release day/in-service program held on December 10, 2009 for our staff at the U.S. Fish and Wildlife facility; and plans for a possible expansion of Science program with donations made to our school. Fifth grade science instructor attended a science in-service to provide some leadership for us.

As the final item on the administrative report, Cathy deferred to Hazel to bring board members current with the Flag Memorial project. A copy of the email sent by Patricia Smith, Florida Keys Overseas Highway Trail Project Manager, received on January 5, 2009, carried some sad news for our project and the promises made by DEP regarding the funding for the Flag Memorial. She (Mrs. Smith) clearly stated that DEP would not be able to commit funds to the trailhead/flag memorial at Big Pine Academy at this time. Following a brief discussion and reports from Hazel regarding the public support for the project and the combined effort to continue to pursue the project and place a modified, if necessary, version of the flag memorial on the school property, where feasible…the following action was taken:

APPROVED : To authorize Hazel to continue community scoping and concept development concerning and pursuing architect visions of the Big Pine Academy proposed flag memorial at the Big Pine site.

PTO UPDATE: A report was given by Maureen (Moe) Smyth in reference to the PTO’s on-going project to install ‘sun shades’ on the BPA recreation field. Plans were presented for various work days and the appeal for volunteers to assist Mr. Russell Moore who is engineering the project. Work is scheduled to begin Friday, February 13^th, on the smaller play areas, time set for 7:00 a.m. Again, stressed the need for help to move the large picnic tables.

An additional report was presented by Cher McMonigle regarding the raffle being conducted by the Big Pine PTO to offer tickets (Donation $10.) for a chance to win a $2,000 Disney package consisting of a stay at Disney Resort Park or a Disney cruise, or any of the Disney tourist offers. This would represent a needed fund drive to help defray costs for the sun shade structure.

APPROVED CONSENT AGENDA ITEMS, with noted corrections:

a. Approval of minutes December 8, 2008 meeting.

b. Approval of October and November financials, with corrections.

c. Approval of Andy Tobin to be added to Honorary Board.

d. Approval of a two year contract for Felicia Sury.

e. Approval of a two year contract for Tina Sizing.

PUBLIC FORUM: PTO president, Erica Cangemi requested that the board revisit their request presented at the last board meeting, requesting detailed job assignments for staff. She also asked the board if any ‘reduction in tuition’ is considered if an employee has two children attending BPA at the same time. It was noted that the board would take the issues under consideration.

Note: Bonnie McManus submitted a letter to the Board for their review and acknowledgement. Board members asked how this item should be addressed.

DISCUSSION: Discussion followed in reference to the Long Range Planning meeting that is scheduled for January 21^st. Suggested that letters are prepared for parents re: Future of Big Pine Academy; where they would like to see BPA go, such as elevated grades; question what do they like about the school; solicit input on parent ‘evaluation’ and what improvements would they like to see. Note: Phillip Hughes will pull together an agenda for the meeting. All board members were asked to submit items that they would like on the agenda.

Board requested updates from Boy’s and Girl’s club.

Requested an update on grades/1^st and 2^nd nine weeks progression; followed up on board training and the self-assessment; review by-laws, suggest comparison with Monroe County School District’s by-laws; announced the next meeting to be held February 9, 2009 at 6:00 p.m.

Board requested that meeting minutes be submitted for boards review within 1 week of the board meeting. Following month’s agenda, final draft minutes and any financials should be submitted to board members 2 weeks prior to next board meeting.

MOVED TO ADJOURN: The meeting adjourned at 7:55 p.m.

Follow-up items for next board meeting:

Tape Recorder requested by board at December board meeting, for recording of public meetings

Update on classroom and security/visitors computers

Staff walkie-talkies and policy on who is contacted during events

List of staff, their positions and job description (are they certified for their positions?)

MCSD to fix walkway canopy between cafeteria and classroom

MCSD to fix perimeter fencing

Student information update

Completion of Board Training with follow-up discussions

Respectfully submitted,

Father Tony Mullane

February 9, 2009 at 6:00 p..m. (Noted that the board member item be placed on the next agenda.)

Respectfully submitted,

Father Tony Mullane

Board of Education Meeting Agenda

December 8, 2008

Call to order

Pledge of Allegiance

Roll Call to establish Quorum

Approval of Agenda

Public Forum

Update from PTO

Presentation by Oropezza and Parks, CPAs

Consent Agenda Items

Approval of minutes of November 17, 2008 meeting
Approval of the completion of audit as presented by Oropezza and Parks, CPAs, including the audit fees.
Approval of a contract with Oropezza and Parks CPA’s for auditing the 2008 – 2009 school year

Administrative report from Cathy

Discipline Update
Office Staff Functions
Dress Code
Security
Fencing
Technology
Inservice / Planning

Other items

Adjournment – Next meeting will be January 12, 2009

BOARD OF EDUCATION MEETING MINUTES

December 8, 2008

6:00 P.M.

CALL TO ORDER: The meeting was called to order at 6:18 P.M.

ROLL CALL: To establish quorum: PRESENT: Ruth Fidler, Father Tony Mullane, Phillip Hughes, Patricia Kramer and Andy Smyth. ABSENT: Jimmy Schmidt and Doug Bell (Both submitted absentee proxies.)

MOTION TO APPROVE AGENDA with additional items to be considered: Tech up-date, request Public Forum board response to questions/issues be held until the next scheduled board meeting. Suggest that the ‘administrator’s report’ be given prior to the ‘public forum’ in-put, possibly hold public forum items until the last item on the agenda.

PTO: Currently working with MCSD on shade structures.

APPROVED CONSENT AGENDA ITEMS:

a. Approval of minutes of November 17, 2008 meeting.

b. Approval of the completion of audit as presented by Oropezza and Parks, CPA’s, including the audit fees.

c. Approval of a contract with Oropezza and Parks’ CPA’s for auditing the 2008-2009 school year.

ADMINISTRATOR’S REPORT: 2008-2009 Proposed calendar was reviewed noting that the calendar seemed to be ‘front –loaded’ with professional development. No favorable comments by Cathy at this point. She reviewed proposed monthly changes . Noted that the last day for children – June 4^th, 2010 and that the calendar ‘short- breaks’ which are good for staff and children.

Discipline policy –Principal noted that ‘we are following policy’. Question posed: “Are we documenting student discipline issues?” Response: “Cathy phones the parents to inform them of the incident, those calls are not documented. Incidents are documented if a child is removed from classes. If the contact with the Principal is merely a student/Principal discussion on a minor issue, it is not documented. Discussions regarding teacher documentation is followed up by Principal documentation. “ Principal is requesting ‘packets for para-professionals’ – there is a need to assist in child development training commented Cathy and she further noted that she has complimented teachers on sending information home to parents regarding issues.

Clarification on request re: Office staff functions….request was that a list of staff members and their roles assigned – did not specify ‘duties.’ As an example: Name – Clerk; Name – Teacher/Grade.

Up-date on Dress Code: Have been monitoring, averages 3 or 4 children without proper dress code clothes.

Security – In place; In-Service planning with staff..focusing on academics; begin FCAT preparation on January 1^st, by creatively providing ways for children to prepare for these tests; computers are being picked up on Dec. 9, 2008, may need 2 additional monitors; requested that the Administrator re-institute the ‘Administrative Letter’ that was shared by board members prior to the regular monthly board meetings and that consideration be given to record board meeting sessions.

EXECUTIVE SESSION 7:49 P.M.

Meeting resumed at 7:55 P.M.

Board members reminded about the ‘on-line- board training. Noted that January 21, 2009 is set for the Long Range Planning Meeting (staff and board) and that every nine weeks a report will be shared reporting on student achievement, passing and failing results.

MOVED TO ADJOURN: The meeting adjourned at 8:08 P.M.

Respectfully submitted,

Father Tony Mullane

Board of Education Meeting Agenda

November 17, 2008

Call to order

Roll Call to establish Quorum

Reorganization of Board of Directors and dates and times for meetings

Approval of Agenda

Public Forum

Educational Impact

Update from PTO

Consent Agenda Items

Approval of July, August and September financials
Approval of minutes of October 20, 2008 meeting

Administrative report from Cathy

Other items

Adjournment – Next meeting will be December 8,2008

BOARD OF DIRECTORS MEETING MINUTES

November 17, 2008

6:00 P.M.

CALL TO ORDER: The meeting was called to order at 6:09 p.m.

ROLL CALL: To establish quorum: PRESENT: Jimmy Schmidt, Andy Smyth, Phillip Hughes, Patricia Kramer and Father Tony Mullane, Doug Bell and Ruth Fidler

Approved: To keep same officers as last year (President – Phillip Hughes, VP – Andy Smyth, Secretary – Fr. Tony. Meeting time will remain 2^nd Monday at 6:00 pm

APPROVED: To accept the agenda as presented.

PUBLIC INPUT: Parents questioned duties of office staff, discipline procedures and accountability.

EDUCATIONAL IMPACT: Kindergarten students worked with board members to create a turkey from handprints with acknowledgement of what each were thankful

for.

PTO REPORT: Shade sail installation and new playground installation to be held over New Year’s holiday weekend.

APPROVED: The consent agenda items which included: July, August and September financials and October minutes from last meeting.

ADMINISTRATIVE REPORT: Said report given by Cathy Hoffman, Executive Director, which addressed end of grading period, Veteran’s Program update, update on Christmas program, plans for staff inservice on December 10th. A meeting is set for January 21^st at 5:30 at St. Peter Ministry Center to discuss planned school expansion.

Meeting adjourned at 7:42.

Board of Education Meeting Agenda

October 20, 2008

Call to order

Roll Call to establish Quorum

Approval of Agenda

Public Forum

Educational Impact – 4^th Grade Presentation

Consent Agenda Items

Approval of aides for Pre-school and school aged program, as needed: Olydis Hernandez, Amanda Pinkley, Margauritte Kabula

Approval of minutes of September 22, 2008 meeting

Approval of make up schedule for Hurricane Days: November 10, November 24, November 25, January 20^th. (5^th Day yet to be scheduled).

Administrative report from Cathy

Other items

Adjournment

BOARD OF DIRECTORS MEETING MINUTES

OCTOBER 20, 2008

6:00 P.M.

CALL TO ORDER: The meeting was called to order at 6:11 p.m.

ROLL CALL: To establish quorum: PRESENT: Jimmy Schmidt, Andy Smyth, Phillip Hughes, Patricia Kramer and Father Tony Mullane.

ABSENT: Doug Bell and Ruth Fidler

APPROVED: To accept the agenda as presented.

PUBLIC INPUT: A request to send the ‘proposed agenda’ to interested/public/parents prior to scheduled meeting.

EDUCATIONAL IMPACT: Some of the students from the 4^th grade class, under the direction of teacher/instructor: Mrs. Tina Sizing, conducted a presentation with her students sharing their reading experiences, books they have been studying from the beginning of this school term, their review of the books and comments as to their preferences of the subject matters. Other students addressed their progress in their

studies in math.

APPROVED: The consent agenda items which included: Approval of aides for pre-school and school aged program, as needed: Olydis Hernandez, Amanda Pinkley, and Margauritte Kabula; approval of minutes of September 22, 2008;

Approval of make up schedules for hurricane days, November 10, November 24, November 25^th and January 20^th. (5^th day yet to be scheduled.)

ADMINISTRATIVE REPORT: Said report given by Cathy Hoffman, Executive Director, which addressed student enrollment update beginning with the formation of two VPK classes (3 yr. old and VPK students)…3yr. old class will become a ‘blended VPK’ class. Commendable comments were added by President, Phillip Hughes regarding this multi-class program. Enrollment figures: Kindergarten (15), 1^st Gr. (21), 2^nd Gr. (14), 3^rd. Gr. (19), 4^th Gr. (15), and 5^th Gr. (12).

Announced the contract with Easter Seals for Speech Therapy…providing that service to BPA. We currently contact with Jane Tideman for Occupational Therapy.

Noted that board member training as required by the Florida Charter School Consortium will be available to our members ‘on line’ this year. Scheduled times and details to be furnished at a later time.

Page 2: BIG PINE ACADEMY MINUTES: OCTOBER 20^th,2008:

Reminded board and public that the Veteran’s Day Program will be held Monday, November 10, 2008 at 1:30 p.m. in the Cafetorium; that there will be no school

On November 11, 2008 and the next regular board meeting will be held November

17, 2008 at 6:00 p.m.

Reported on the internet problem that we have been subjected to, a problem involving the ‘transceiver at Sugarloaf’…need for replacement, the part had been ordered by Ken St. James/MCSD and currently ‘up and running.’

Shared the following: we currently have 1 – wireless outlet. W e will purchase

3 additional wireless outlets; 5 or 6 (stand alone) computers – presently considering

Dell computers, rather than Hewlett Packard, final decision depending on cost, warranties, etc. Also, negotiating with Comcast for additional internet capabilities.

Discussed ‘E-rate’ rebates with MCSD, reported that the E-rate - rebates are currently being applied to the existing internet service now being provided to all of the Monroe County Schools. A complimentary comment was added regarding the cooperation provided by MCSD in responding to our internet problem.

Concluded with reports on the ‘COSCO’ sails that could be considered for ‘sun covers’ for the playground area; addressed the question on ‘number of textbooks’ provided at BPA; dress code discussion, suggest board enforce the regulation; suggest that ‘pre-planning’ begin in reference to Big Pine Academy’s future re: the implementation of higher grades’ needs, curriculum, specials, etc.

APPROVED to adjourn. The meeting adjourned at 7:53 p.m.

Respectfully submitted,

Father Tony Mullane, Secretary

Board of Education Meeting Agenda

September 22, 2008

BPA Cafeteria

Call to order

Roll Call to establish Quorum

Pledge of Allegiance

Approval of agenda as presented

Public Participation

Consent Agenda Items

approval of minutes of August 11 meeting

Approval of budget transfers, as presented by Hazel

Administrative Report – informational items

Beginning of school update
Update on numbers
Discussion of Flag Recognition Project

Other Items

Adjournment – Next meeting to be held on October 20th

BOARD OF DIRECTORS MEETING MINUTES

SEPTEMBER 22, 2008 6:00 P.M.

CALL TO ORDER: THE MEETING WAS CALLED TO ORDER AT 6:12 P.M.

ROLL CALL TO ESTABLISH QUORUM: PRESENT: FATHER TONY MULLANE, PHILLIP HUGHES, DOUG BELL: (VOTING BY PROXY: TRISH KRAMER AND RUTH FIDLER.) ABSENT: JIMMY SCHMIDT AND ANDY SMYTH

PLEDGE OF ALLEGIANCE

APPROVED: The agenda as presented with the addition of a line item to consider approval of the 2008-2009 final budget as presented.

PUBLIC INPUT: None

APPROVED: The consent agenda which included the ‘Minutes of the August 11, 2008’ meeting.

APPROVED: The required ‘end of year’ budget transfers’ in reference to the 2007-2008 budget as reviewed by Hazel Hartman, budget director.

APPROVED: Following a review and discussion, the proposed budget as presented by Hazel Hartman, Budget Director, for the 2008-2009 school year.

ADMINISTRATIVE REPORT: Heard the report from Executive Director, Cathy Hoffman, on rescheduled make-up days relative to hurricane cancellations; acknowleged the ‘hurricane preparedness activities’ and those persons involved; updated board members on the beginning of school activities and the most recent student numbers and the ‘flag recognition project.’ Reminded the board members that an informal discussion would take place, here at the school, on October 30^th at 9:00 a.m. with representatives of DER (Heritage Trail) staff, BPA staff, and Monroe County School District personnel.

In conclusion, Cathy Hoffman, updated the board on the respective meetings that she is required to attend which included ‘test coordinator meeting, TERMS session on Weds. (Early release day) and the Monroe County Principal’s meeting as well as serving as the ‘Date Coordinator for BPA’ with the district.

APPROVED: The need to post advertisement for a part-time aide.

APPROVED: To set the next board meeting for October 20, 2008 at 6:00 p.m.

APPROVED: To adjourn. The meeting adjourned at 7:17 p.m.

Respectfully submitted, Father Tony Mullane

Board of Education Meeting Agenda

August 11, 2008

BPA Cafeteria

Call to order

Roll Call to establish Quorum

Pledge of Allegiance

PTO presentation

Consent Agenda Items

approval of May financials
approval of minutes of June 30 meeting

approval of Student Handbook

approval of afterschool care for PK – Kind students

approval of benefits 2008 - 2009

Administrative Report – informational items

Phone Tree set up to district for disaster
Update on numbers
Update on first day readiness
Discussion of Flag Recognition and Bike Path from Trish Smith

Other Items

Adjournment – Next meeting to be held on September 8^th.

BOARD OF DIRECTORS MEETING MINUTES

AUGUST 11, 2008 6:00 P.M.

CALL TO ORDER:

PLEDGE OF ALLEGIANCE TO THE FLAG

ROLL CALL: PRESENT: ANDY SMYTH, PHILLIP HUGHES. NOTE: VOTING BY PROXY – FATHER TONY MULLANE AND JIMMY SCHMIDT.

ABSENT: PATRICIA KRAMER, RUTH FIDLER AND DOUG BELL

PTO REPORT:

CURRENT PRESIDENT, ERICA CANGEMI, INTRODUCED THE SUGGESTION OF ADDITIONS OF TWO (2) NEW COLORS IN REFERENCE TO STUDENT (SHIRT) UNIFORMS AT BPA. THOSE COLORS WERE: TANGERINE AND AZALEA.

APPROVED: TO RETAIN AND CLARIFY THAT THE BIG PINE ELEMENTARY ACADEMY UNIFORM SHIRTS: COLOR OF BLUE, YELLOW, GREEN, WHITE AND ADDING TANGERINE AND AZALEA , BE APPROVED AS AS PRESENTED..NOTING THAT THE BURGUNDY BE EXCLUDED.

APPROVED: THE CONSENT AGENDA:

MAY FINANCIALS AND THE MINUTES FROM THE MEETING HELD JUNE 30, 2008.

APPROVED : THE ‘FAMILY STUDENT HANDBOOK’ WITH NOTED CHANGES.

APPROVED: AN ‘AFTERCARE SCHOOL PROGRAM’ AND SET AGE LIMITS TO INCLUDE PRE-K AND KINDERGARTEN CHILDREN, AGES 3 OR 4 YEAR OLDS, OFFERING A SUPPLEMENTAL SALARY FOR ANITA DEMAREST FOR THIS PROGRAM. PROGRAM TO BEGIN AT THE ‘CLOSING OF THE SCHOOL DAY. NOTED BY THE EXECUTIVE ADMINISTRATOR, WE ARE NOT ESTABLISHING THIS PROGRAM TO COMPETE WITH THE OPERATION OF THE BOYS AND GIRLS CLUB.

APPROVED: EFFECT THE PROPOSED BENEFITS FOR 2008-2009 TO INCLUDE HEALTH, LIFE AND THE 401K, ALSO TO EXCLUDE THE EXECUTIVE DIRECTOR AND BUDGET DIRECTOR FROM THE HEALTH INSURANCE OPTION.

HEARD REPORT FROM CATHY HOFFMAN, EXECUTIVE DIRECTOR, REGARDING ENROLLMENT NUMBERS STATING THAT LAST YEAR VPK THROUGH 4^TH WAS AT 84 AND THAT VPK THROUGH 5^TH IS REFLECTING 96 STUDENTS FOR THE CURRENT YEAR.

PAGE 2: BIG PINE ELEMENTARY ACADEMY BOARD OF DIRECTORS MEETING – 8/11/2008 CON’T.

ADMINISTRATOR’S REPORT CON’T:

REPORTED THAT FOUR SCHOOLS, BIG PINE ACADEMY, POINCIANA, MONTESSORI AND SIGSBEE WERE R QUALIFIED FOR THE ‘AYP’ – AVERAGE YEARLY PROGRESS RECOGNIITION.

APPROVED: RECOGNITION OF MARK AND BONNIE MC MANUS, PARENTS OF STUDENTS ATTENDING OUR ACADEMY, FOR THEIR VOLUNTEER WORK THROUGHOUT THE SUMMER . PREPARATIONS ARE UNDERWAY TO ‘ADOPT A RESOLUTION’ FOR PRESENTATION.

APPROVED: PRESENTING PROPOSED PLANS TO THE MONROE COUNTY SCHOOL BOARD TO APPROVE THE DEVELOPMENT OF A ‘FLAGS ACROSS AMERICA’ MEMORIAL WITHIN THE BIG PINE ACADEMY PROPERTY ‘FOOTPRINT.’

MOVED TO ADJOURN: THE MEETING ADJOURNED AT 8:48 P.M.

RESPECTFULLY SUBMITTED,

FATHER TONY MULLANE